Project Management & History Tracking
AI Agents Are Only As Smart As Your Records.
The Challenge
A creative agency managing multiple client projects lacked a reliable, auditable system to track who did what—and when. Status updates were scattered across Slack, text, and email, making it difficult to reconstruct timelines or measure accountability. This not only created confusion for team leads and clients, but also made it impossible to layer in AI support tools—since large language models rely on structured, accessible historical data to provide useful insights.
Our Solution
We built a centralized project management dashboard with a structured history log of all updates, decisions, and contributors. To ensure adoption without adding friction, a custom Slack agent was deployed to prompt team members for quick updates, which were automatically tagged, time-stamped, and archived in a searchable format. This project history now serves as the foundation for other AI agents—enabling use cases like task summarization, contributor tracing, and real-time project insights.
Key Results
Established a permanent, structured audit trail of all project activity and contributors
Improved transparency and accountability for internal reviews and client reporting
Enabled future use of AI agents by maintaining a clean, contextual data layer
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